There’s no denying how useful checklists can be. No matter the task in question, it’s always useful to have a black and white list of everything you need to have checked and completed to make a process run smoothly. It’s certainly no different when it comes to decommissioning your data center. With so many factors to consider, a checklist will keep you on top of everything, ensuring that no stone is left unturned. This is especially important when data is involved, as it significantly minimizes the risk of you falling victim to a data breach. But what should be on this data center decommissioning checklist? Let’s take a look!
Assign Task Owners
Depending on the scale of your data center decommissioning process, it might not be feasible for one person to take control of the whole project. Of course, you’ll have a project manager to oversee everything, but it can be useful to assign individual owners to each task. You should assign these owners, along with outlining expectations and responsibilities, well in advance of the start of the process.
Identify and Itemize Servers
You don’t want to miss anything in this process, so it’s important to discover, and log, all servers that require decommissioning. Be sure to check this log against your inventory to be sure that nothing is missed. You should also schedule each of these for decommissioning, allowing a little extra time than is necessary- just in case.
Locate Licences & Cancel Ongoing Contracts
You’ll need to locate, and retain, software licenses for these servers. However, it’s also important to cancel any scheduled maintenance checks for servers that are to be decommissioned.
Data Backups & Data Erasure
Whether you’re reselling, recycling, reusing, or disposing of your old equipment, you must take appropriate steps to protect your data. This includes backing up data and erasing data from your devices. While, depending on the size of the task, you’ll be able to back up any data yourself, We recommend enlisting the help of a data erasure specialist to ensure your devices are clear of any business data. Hiring a professional data erasure provider means you can rest assured that all devices are free from data, and you’ll receive a certificate to confirm its erasure.
Disconnecting your server entails more than just switching off the power. You’ll also need to remove ACLs, subnets, firewalls, and any other associated software. Cut the power to each server and remove it from its rack, to prepare it for the next step in the process.
IT Asset Disposal
Decommissioning your data center doesn’t mean that all old equipment must be disposed of, though this may be necessary if a particular item required physical data destruction. Enlisting the help of an accredited ITAD company ensures that you take the most appropriate steps with your devices. Your ITAD company can perform the destruction of devices, but the best ITAD partners can also help with the resale and recycling of any devices that have not reached their end of life. Most importantly, an accredited ITAD supplier will ensure that all of this is achieved in line with industry laws and regulations, as well as ensuring that your e-waste has minimal impact on the environment.
You must update your asset inventory after all devices have left the hands of your business. Rather than simply removing assets that have been resold, recycled, or disposed of, you should add a note describing what happened to that item. This is useful for future reference, and if you ever have to prove the location of a device.
We provide a full decommissioning & new equipment roll out service handled by qualified, skilled technicians to make the decommissioning process as simple as possible for our clients. For years, we have provided these services throughout the UAE, planning and scoping every project– regardless of size– to ensure maximum business continuity.